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CONSTITUTION - ARTICLE I

NAME:

The name of this organization shall be: Jean (Jah) Lillywhite Soccer Coaching School

 

ARTICLE II

 

The Objectives of the Organisation are:

(a) To provide for the recreation of the members and to promote and afford opportunity         for friendly and social activities.

(b) To acquire lands, by purchase or otherwise provide a building/s for social activities.

(c) To encourage and promote amateur games and exercises.

(d) To provide a meeting place for the consideration and discussion of questions affecting     the interests of the community.

(e) To provide all necessary equipment and furniture for carrying on its various objects.

(f) To provide a centre and suitable meeting place for the various activities of the community.

(g) To sell, manage, lease, mortgage, dispose of, or otherwise deal with the property of the organization.

ARTICLE III

Operations:

(a) The operations of the organization are to chiefly carry out in Trinidad and Tobago.

(b) AFFILIATION:  Jean (Jah) Lillywhite Soccer Coaching School may be affiliated with any organization which the membership feels is necessary to carry out the objectives of organization.

 

 

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ARTICLE IV

 

Membership

  1. Membership fee, in the organization shall be determined, from time to time, by the executive at an Executive Meeting. Any person residing Trinidad and Tobago and being of the full age of 4 or there from, or any age there after, to 18 years may become a member by a favorable vote passed by a majority of the executives at an Executive meeting, and upon payment of the fee. Such voting shall be by ballot, unless the meeting by resolution otherwise decides.

 

  1. Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. If any member is in arrears for the fees or assessments for any term, such member shall be automatically suspended and shall thereafter be entitled to no membership privileges in the organization until reinstated. Any member may be expelled from memberships of the Organization by two-thirds (2/3) vote of the executive but such expulsion shall not be without just cause.
  1. All members of this organization shall be governed by this constitution

 

ARTICLE V

Board of Directors of the Organization

 

      (a)  The Board shall subject to the by-laws or directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the organization and meetings of the Board shall be held as often as may be required, but at least once every three (3) months and shall be called by the President. A special meeting may be called on the instructions of any two members, therefore provided they request the President in writing to call such meeting, and state the business to be brought before the meeting of the Board shall be called by ten days’ notice in writing mailing to each member or by three day notice by telephone. Any five (5) members shall constitute a quorum, and meetings shall be held without notice if a quorum of the board is presently provided, however, that any business transactions at such meeting shall be ratified at the next regularly called meeting of the Board; otherwise they shall be null and void.

 

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(1) President
(2) Vice President
(3) Secretary
(4) Treasurer
(5) Assistant Secretary-Treasurer
(6) Co-ordinator of Sports and Social Activities

   (b)     The Board of Directors hereinafter, referred to as the Executive Committee shall include all of the above-mentioned officers.

 

ARTICLE VI

President

The President shall be an ex officio member of all committees. He shall, when
Present; preside at all meetings of the Organization and of the Board of Directors. In his absence, the Vice-President shall preside at any such meetings and in the absence of both; a Chairman may be elected by the members present at the meeting.

Vice President

     2.    Assumes the duties of the president in his absence.

Secretary

     3.   It shall be the duty of the secretary to attend all meetings of the organization and board, and to keep accurate minutes of the same. He/She shall have charge of the Seal of the organization which seal whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of death or inability of either to act by the President. In case of the absence of the Secretary, his/her duties shall he discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the organization and be under the direction of the President and the Board. The Secretary shall also keep a record of all the members of the organization and their addresses; send all notices of the various meetings as required, and organization, such monies to be promptly turned over to the Treasurer for deposit in the Bank, Trust Company, Credit Union or Treasurer Branch as hereinafter required.

 

 

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Treasurer

4. The Treasurer shall receive all monies paid to the organization and shall be responsible for the Deposit of same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board may order. He/She shall properly account for the funds of the organization and keep such hooks as may be directed. He/She shall present a full detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual Meeting a statement duly audited as hereinafter set forth the financial position of the organization. There shall be three (3) authorized signatures including the President, Secretary, and Treasurer of which two (2) shall be recognized one must be the Treasurer.

The Assistant Secretary-Treasurer

5. Assist and assume the duties of either the Secretary or treasurer in His/Her absence.

The Events Co-ordinator

6. Will be responsible for organizing and co-ordinating all events and social functions for      
      the organization.

ARTICLE VII
Meetings

  1. This organization shall hold an Annual Meeting on or before December 31 in each year, of which the meeting due notice shall be given to all members twenty-one (21) days in advance. At this meeting there shall be elected a President, Vice-President, Secretary, Treasurer, Assistant Secretary-Treasurer, Captains, Co-ordinator of Events, and Social Activities. The officers and directors so elected shall form a Board, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting, provided it is so stated in the notice calling such meeting. Any member in good standing shall be eligible to any office in the organization.

 

  1. Meeting of the organization may be called at any time by the Secretary upon the instructions of the President or Board by notice in writing to the last known address of each member delivered in the mail eight days previous to the date of such meeting. A special meeting shall be called by the President or

Secretary upon receipt by His/Her of a petition signed by one-third (1/3) of the members in good Standing, setting forth the reasons for calling such meeting, which shall be by letter to the last known Address of each member, delivered in the mail eight days previous to the meeting.

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(c) Two thirds (2/3) members in good standing shall constitute a quorum at any meeting.

 

ARTICLE_VIII

Auditing

  1. The books, accounts and records of the Treasurer shall be audited at least once each year by duly qualified accountant or by two members of the organization elected for that purpose at the Annual Meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the organization. The fiscal year of the organization in each year shall be 31st Day of December.

 

  1. The book and records of the organization may be inspected by any member of the organization at the Annual Meeting provide for herein or at any time upon giving reasonable notice and arranging a time satisfactory to the officer/s having charge of same. Each member of the Board shall at times have access to such books and records.

 

ARTICLE IX

Voting

Any member who has not withdrawn from membership nor has been suspended or expelled as herein provided shall have the right to vote at any meeting of the organization. Such votes must be made in person and not by proxy or otherwise.

 

ARTICLE X

Remuneration

Unless authorized at any meeting and after notice of same shall have been given no officer or member of the Organization shall receive any remuneration of his or her services.

 

 

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ARTICLE XI

Borrowing Powers

For the purpose of carrying out its objects, the Organization may borrow, raise or secure money in a manner it sees fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the Organization, and in no case shall debentures be issued without the sanction of an extraordinary resolution of the Organization.

ARTICLE XII

By-Laws

This constitution may be amended or replaced by a Special Resolution passed by a majority or not less than three-forth (3/4) of the members entitled to vote as present in person at a General Meeting of which 21 days written notice specifying the intention to propose the resolution as an extraordinary resolution has been duly given.

 

ARTICLE XIII

Discipline

  1. The Board shall act in the capacity of the Disciplinary Committee dealing with matters brought to the Committee for disciplinary action.

 

  1. Any member/s allegedly accused of any action not in the best interest of the Organization may be brought before the Board for disciplinary action, but no member shall be discipline without just case.
  1. If any Board member is brought for a disciplinary action he shall resign his position and could be reinstated if the membership so desire.

 

  1. Any member who was discipline and feels that they were not treated fairly has the right to appeal the decision of the disciplinary committee to the general membership whose decision shall be final.
  1. All matters of a disciplinary nature must be in writing and submitted to the Secretary at which time the Board shall investigate the complaint.

 

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CONSTITUTION

 

 

DATED THIS _______   DAY OF _________________, 20_____.

 

NAME: _________________________________________________________________

ADRESS: _______________________________________________________________

OCCUPATION: __________________________________________________________

WITNESSES: ___________________________________________________________

NAME: _________________________________________________________________

ADRESS: _______________________________________________________________

OCCUPATION: __________________________________________________________

 

 

 

 

 

 

 

 

 

 

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JEAN (JAH) LILLYWHITE SOCCER COACHING SCHOOL
#50 A Maraval Road, Newtown, Port of Spain
Republic of Trinidad & Tobago, W.I.
E-mail: jean_lillywhite2001@yahoo.com
Phone/Fax: 628-1538

 

 

 

 

 

 

 

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